Information For Authors

Procia is an international open access proceedings platform dedicated to publishing complete volumes of peer reviewed conference proceedings across a wide range of academic disciplines. Procia works exclusively in collaboration with conference organizers and does not accept unsolicited submissions from individual authors.

Authors are invited to submit papers to Procia only when instructed by their conference organizers. All submissions must be part of an approved conference whose proceedings are scheduled for publication with Procia. Authors should carefully review the conference specific guidelines provided by their organizers and the author guidelines from Procia, in addition to the general requirements outlined below.

When submission is required, authors must register in the Procia system or log in if already registered and submit their manuscripts to the dedicated submission category created for their conference. Submissions made to incorrect categories may be returned without review.

Types of Papers Accepted
Procia publishes paper types as approved by the respective conference organizers. Common paper types include, but are not limited to:

  • Keynote Papers: Invited contributions of keynote speakers, presenting authoritative perspectives, critical reflections, or forward looking insights on the central themes of the conference.
  • Research Papers: Reports of original research studies employing qualitative, quantitative, or mixed methods approaches.
  • Conceptual or Theoretical Papers: Contributions that advance theoretical frameworks, models, or perspectives.
  • Practice-Oriented Papers: Analyses of real world applications, professional practices, or institutional initiatives.

The final list of accepted paper types, review criteria, and word limits are determined by the conference organizing committee in consultation with Procia.

General Manuscript Preparation Guidelines
Unless otherwise specified by the conference organizers, authors are expected to adhere to the following general standards.

  • Length: Word limits vary according to paper type and conference requirements, with manuscripts typically ranging from 5,000 to 12,000 words. Authors must follow the specific instructions provided by their conference.
  • Abstract: Abstracts are typically between 150 and 250 words, unless otherwise specified.
  • Keywords: Three to five keywords should be provided, separated by commas. Keywords should be written in normal case, except for acronyms and proper nouns.
  • Structure: The structure of the manuscript should follow the conventions of the relevant discipline and conference. Typical sections may include Introduction, Literature Review, Methodology, Results or Findings, Discussion, Conclusion, References, and Appendices where applicable.
  • References: APA 7th.
  • Format and Templates: Strictly follow this Cover Page, this Paper Manuscript (Without Author Information) and this Paper Manuscript (With Author Information). Three files are required for each submission. The name(s) of all author(s) must be completely anonymized by five continuous hyphens (-----) in the file Article Manuscript (Without Author Information).
  • Manuscript preparation tips: We have prepared a list of tips for your reference. Please have a look at them to avoid being desk-rejected.

Common Mistakes
To avoid being rejected on the first round of technical review, please ensure that you follow the submission requirements as indicated in the dedicated section prepared for your conference. Here are some common mistakes that first-time submitters often encounter.

  • Inappropriate font style of the title: All capital or normal case letters in the title are not accepted.  Only the first letter of each content word is capitalized.
  • Inappropriate font style of the abstract: No italic format is used for the abstract texts in the abstract box of the submission form. However, the abstract texts in the files attached must be in italics.
  • Empty bio: Empty bio is not accepted. The authors often forget to fill in the details in the Bio Statement box of the submission form.
  • Empty or inaccurate affiliate: The correct details of author's affiliate must be included.
  • Identifiable name(s) of the research site(s) and participant(s): Authors must ensure that the names of research sites, institutions, or individual participants are not identifiable in their manuscripts. Real names should be replaced with pseudonyms or anonymized descriptions to protect privacy and confidentiality, unless explicit written consent has been obtained and documented.
  • Identifiable submission file name: The inclusion of author's name in the name of the submission file is not accepted.
  • Identifiable details in the manuscript file without author's information: The manuscript file submitted without author's information must be fully anonymized. The inclusion of author names, institutional affiliations, acknowledgements, self identifying references, or any other information that could reveal the identity of the author(s) is not accepted. This requirement applies to the main text, headers or footers, file properties, and any embedded comments or tracked changes.
  • Heading style in the navigation pane in MS Word: The heading styles provided in the template files must be consistently used for the whole manuscript. Do not create your own formatting manually. Do not insert numbers into the headings. To confirm that headings are correctly applied, press Ctrl + F to open the Navigation Pane. All section headings should appear under the Headings tab. This ensures your manuscript follows the required structure and is easy to navigate during review, editing, and production.
  • Submission file mis-location: The manuscript file must be submitted into the Author's section, not the Editor's submission.
  • Inappropriate referencing style: The referencing style required is APA 7th. This must be strictly observed throughout the whole manuscript.
  • Inappropriate keyword entering: The keywords must be separated from each other. 
  • Manuscript preparation tips: We have prepared a list of tips for your reference. Please have a look at them to avoid being desk-rejected.

Academic Integrity
Procia is committed to maintaining high standards of academic integrity. All submissions must represent original scholarly work. Plagiarism, self plagiarism, data fabrication, falsification, or duplicate publication are strictly prohibited. The use of AI generated content is governed by the policies established by the respective conference organizers. Authors are responsible for complying fully with these policies and for ensuring transparency where required. Any violations of ethical standards may result in rejection of the paper, removal from the proceedings, or notification of the conference organizers.